Planning a women’s conference involves countless details, from securing the perfect venue to lining up inspiring speakers. One of the most crucial aspects that often goes under the radar is the event’s visual experience. What attendees see is as important as what they hear and do at the event. Printed signs, graphic displays, give-aways, and other fun promotional items can make all the difference, ensuring that your event not only looks professional but also leaves a lasting impression on attendees.
CR&A Custom is a certified women-owned business with 30 years’ expertise in creating high-quality large format printed materials for women’s events and conferences. From eye-catching banners and structural displays to engaging step-and repeat graphic backdrops, has produced print for hundreds of women-centric events and conferences. From our experience, here’s a breakdown of all the essential large format printed items you’ll need to ensure your women’s conference is a success.
1. Striking Event Banners
No women’s conference is complete without impactful banners that announce the event and set the tone for what’s to come. Large format printed banners are perfect for welcoming attendees, showcasing event sponsors, displaying conference schedules and informational messages, and guiding guests to various areas within the venue.
Entrance Banners: A grand entrance banner featuring the conference’s name, logo, and date sets the stage and builds anticipation as attendees arrive.
Sponsor Banners: A dedicated space to highlight the companies and organizations supporting the event. These banners not only recognize sponsors but also add to the professional atmosphere of the conference.
2. Stage and Podium Graphics
The stage is the focal point of any conference, and for a women’s conference, it’s essential to have a backdrop that reflects the theme and empowers the message being delivered. CR&A Custom can design and produce custom backdrops that resonate with your audience and reinforce your brand.
Stage Backdrops: Whether it’s a simple, elegant design or a vibrant, empowering image, a custom stage backdrop serves as the perfect background for speakers, panels, and performances. It enhances photos and videos, making every moment more shareable and memorable.
Podium Graphics: Custom podium wraps add a polished, branded touch that ties the entire stage together. The podium is also a key photo opportunity as dozens or hundreds of photos will be taken of the keynote speaker and other notable presenters. These photos may potentially be viewed online and in news publications tens of thousands of others during and after the event.
3. Eye-Catching Step and Repeat Backdrops
Step and repeat graphics can greatly increase your event’s visibility on social media platforms. Attendees love taking pictures at women’s conferences and special events, and a step and repeat backdrop offers a professional, branded background that they’ll be proud to share. Step and repeat displays are large format printed graphic walls that feature repeated logos or designs and serve as the perfect backdrop for attendee photos. Not only do step and repeat graphics encourage social media sharing, but they also provide excellent branding opportunities for key sponsors.
4. Informative Signage and Wayfinding
Clear and attractive signage is crucial for guiding attendees throughout the conference venue. From registration areas to breakout sessions, large format printed signs ensure that everyone knows where to go without confusion.
Directional Signs: Custom signs pointing to registration, restrooms, breakout rooms, and other key areas keep the flow of the event smooth and stress-free.
Agenda Boards: Large format printed agenda boards placed in common areas help attendees keep track of the event schedule, ensuring they don’t miss any important sessions.
5. Creative Wall Graphics and Decals
Turn ordinary walls into branding opportunities with custom wall graphics and decals. These can be used to decorate the venue, reinforce the conference theme, or create immersive environments that engage attendees on a deeper level.
Inspirational Quotes: Fill the conference space with powerful quotes from women leaders, activists, and trailblazers. These graphics not only decorate the space but also inspire attendees as they move through the venue.
Interactive Walls: Consider creating an interactive wall where attendees can leave their thoughts, ideas, or commitments. This can be a powerful way to foster community and engagement among participants.
6. Personalized Name Badges and Lanyards
While they may seem like small details, personalized name badges and lanyards are essential items that can be enhanced with large format printing. Custom-designed badges not only help with networking but also serve as keepsakes from the event.
Custom Name Badges: These can be designed to match the conference’s branding, making them both functional and visually appealing.
Branded Lanyards: Add another touch of professionalism with lanyards that feature the event’s name, logo, or sponsor information.
7. Branded Table Covers and Booth Displays
If your women’s conference includes exhibitor booths or vendor tables, branded table covers and displays are a must. CR&A Custom can produce vibrant, durable table covers and booth graphics that help vendors and sponsors stand out.
Table Covers: Custom-printed table covers featuring the event’s branding or specific sponsor logos create a cohesive and professional look across the exhibitor area.
Booth Graphics: For sponsors or vendors with larger setups, custom booth graphics are essential. These can include backdrops, banners, and other display elements that draw attention and engage attendees.
8. Event Programs and Brochures
While digital programs are common, having physical event programs and brochures printed in large format can add a tangible, memorable touch to your women’s conference. These materials help attendees keep track of sessions, speakers, and activities while providing additional branding opportunities.
Program Boards: Large format program boards placed in high-traffic areas ensure that everyone has access to the event schedule at all times.
Takeaway Brochures: High-quality printed brochures can serve as a memento from the event, packed with valuable information and resources that attendees can refer to long after the conference is over.
Getting Started in Ordering Print For Your Women’s Conference or Event
The success of your women’s conference is all about creating a memorable and impactful experience for your attendees. Large format printing plays a critical role in achieving this by enhancing the visual appeal of the event and reinforcing key messages and branding.
CR&A Custom is your trusted partner in bringing these elements to life. With our expertise in large format printing and installation, we ensure that every printed item—whether it’s a striking stage backdrop, a detailed agenda board, or an inspiring wall graphic—is crafted with precision and care. When you’re planning your next women’s conference, trust CR&A Custom to deliver the high-quality visuals that will make your event unforgettable.
